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PROCUREMENT SPECIALIST JOB DESCRIPTION
IRDED is currently looking for someone to head its human resources unit and a procurement specialist. Profile for the Procurement Specialist Ideally, the candidate could have an undergraduate degree in accounting, a master degree in business administration
or equivalent diploma and three years of relevant experience. Be familiar with the World Bank Group procurement
guidelines. Be able to participate in ad hoc inter-ministerial committees for the follow-up of projects and contacts
with experts and technicians from other ministries. Be familiar with Guinean procurement codes. Be able to understand
record management systems (both automated and paper files) to ensure accurate maintenance of files and ease of
retrieval. Be familiar with general accounting principles and practices. Be familiar with word-processing, spreadsheet
and database software programs related to job functions.
The candidate should have excellent verbal communication and writing skills both in English and French. Due to
the work environment of IRDED, the candidate will need to have excellent computer skills (Microsoft Word, Excel,
and PowerPoint). The candidate's management style should foster emulation and team work and strengthen the dynamism
and psychological participation of the men and women of IRDED.
Responsibilities:
Analyze and evaluate requisition forms to ensure purchases meet requirements of the World Bank Group Procurement
Guidelines (WBGPG).
1. Communicates with personnel in person, by telephone or in writing when discrepancies appear on requisitions
and modifies forms accordingly to ensure adherence with WBGPG, Guinean rules and regulations. Communicates with
vendors to interpret, clarify, inform and resolve procurement issues.
2. Counsel and direct personnel at all levels on appropriate purchasing procedures and contract information.
3. Determines appropriateness of emergency procurement requests and prepares justification requests.
4. Communicates with clients' procurement officers on the more involved procurement issues and/or solicitation
protests.
5. Confer with donors on procurement-related matters in order to respond to legal issues.
6. Prepare responses to solicitation and consult with donors. Monitor contractor performance to ensure compliance
with all contractual terms and conditions. Take necessary steps to resolve performance issues.
7. Assist managers and employees in developing solicitation specifications, reviewing solicitation evaluations
and editing these documents to ensure adherence to procurement guideline requirements.
8. Initiate and process requests for proposals for purchases, researching, evaluating and making appropriate selection
of commodity or services.
9. Conduct solicitation process to include pre-solicitation conferences with potential vendors to clarify bid specifications,
openings to determine responses, evaluation of offers prior to forwarding to donors for evaluation and recommendation,
and selection and notification to chosen contractor.
10. Direct evaluation of proposals by chairing evaluation committees.
11. Create and update vendor database files in the accounting system in order to establish authorized vendor status.
12. Audit employee relocation requests to ensure accuracy of forms in order to process reimbursements for approved
relocation expenses; monitor portion of the budget allocated to relocation expenses in order to ensure all annual
reimbursements stay within allocated amount.
13. Represent IRDED at the purchasing meetings and task forces by attending periodically called meetings in order
to clarify IRDED position and philosophy on purchase-related issues.
IRDED offers a competitive package as well as attracting benefits. Please send your full application including
a cover letter and a detailed CV.
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